A Simple Guide To Cloud-Based Door Access Control

Introduction to Cloud-Based Access Control

In today's dynamic business environment, ensuring the convenience of access and facility security of your business is paramount to streamlined operations. Traditional access control systems, while reliable, often fall short in providing the flexibility and scalability required by modern businesses. This is where cloud-based access control comes into play.

The best cloud-based access control systems offer centralized management, real-time monitoring, and remote accessibility, making them an ideal solution for businesses of all sizes. These systems leverage the power of the cloud to provide enhanced security features, simplified management, and seamless integration with other business systems.

Features of Cloud-Based Access Control

Centralized Management: With cloud-based access control, all security data and management tools are centralized, allowing administrators to monitor and control access from a single dashboard. This centralized approach streamlines operations, provides greater visibility into facility access data, reduces theft, and improves response times.

All-In-One Capabilities: Cloud-based solutions have the capability of being an all-in-one access control, CCTV and intercom solution. The connectivity provided by the cloud enables users to use digital intercoms, digital credentials and surveillance from their smartphone. 

Remote Accessibility: One of the standout features of cloud-based systems is the ability to manage access remotely. Administrators can grant or revoke access, monitor entry logs, and receive alerts from anywhere with an internet connection. Best of all it can be done in a matter of seconds.

Real-Time Updates and Monitoring: Cloud-based systems offer real-time updates and monitoring, ensuring that security measures are always up-to-date. This feature is crucial for quickly addressing security threats and maintaining the integrity of the access control system.

Integration Capabilities: These systems can easily integrate with other business tools and software, such as HR systems, visitor management platforms, and building management systems. This integration enhances overall operational efficiency and security.

Digital Credentials: Many of the drawbacks associated with physical credentials (i.e. keycards) are resolved with the use of digital keys (i.e. mobile credentials). Physical keys are easily replicated, cost around ~$5 per key, require frequent administration and inventory management, can be stolen, are not scalable , and are generally an administrative nightmare. Mobile credentials are difficult to copy, are free to administer (because everyone already has a smartphone), are infinitely scalable, require zero key or inventory management, and are easily administered. Technically a mobile device could be stolen however, the thief would require a way to break into the users smartphone to use it which is highly unlikely.

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Benefits of Cloud-Based Access Control

Enhanced Security: Cloud-based systems provide robust security features, including encryption, (sometimes) two-factor authentication, and real-time monitoring. These features help prevent unauthorized access and ensure the safety of your facilities.

Cost Efficiency: By eliminating the need for on-site servers and extensive hardware, cloud-based systems reduce installation and maintenance costs. Additionally, the subscription-based model allows businesses to spread out costs over time. Many businesses prefer opex costs versus capex costs as they have minimal effect on cashflow.

Scalability: As your business grows, cloud-based access control systems can easily scale to accommodate additional entry points and users. This scalability ensures that your security system evolves with your business needs.

Simplified Management: Managing access becomes straightforward with intuitive dashboards and automated processes. Administrators can quickly add or remove users, set access levels, and generate reports with ease.

Improved Compliance: Many industries have strict compliance requirements regarding security and access control. Cloud-based systems help businesses meet these requirements by providing detailed access logs and robust security measures.

Applications of Cloud-Based Access Control in Various Industries

Office Spaces: Enhance security and streamline access for employees and visitors. Remote access management greatly reduces the administrative burden on facility managers who must manage access for full-time, hybrid and contracted employees.

Manufacturing and Warehousing: Protect valuable inventory and sensitive areas with scalable and robust access control solutions. Digital intercoms and employee schedules enable varying levels of access for full-time and shift workers to gain access during their scheduled work hours.

Healthcare Facilities: Ensure compliance with industry regulations and protect patient data with advanced security features. Simplified management reduces administrative burdens. Two-factor access also ensures greater security in high security areas.

Educational Institutions: Secure campuses and control access to various facilities, including classrooms, labs, and dormitories. Real-time updates and monitoring enhance overall safety. Lockdown mode and remote management make it easier for security threats to be isolated.

Retail Spaces: Protect inventory and manage access for employees and vendors. Integration with other security systems provides a comprehensive security solution. Two-factor access and unlock schedules enables low friction access at high volume customer entry points, while securing valuable inventory rooms.

Comparison: Cloud-Based vs. Traditional Access Control

Costs and Installation: Cloud-based systems have lower upfront costs and simpler installation processes compared to traditional systems that require extensive hardware and on-site servers. Installation typically takes less time and can be done for with less labour. However cloud-based solutions do require an annual licensing fee that is usually charged based on the number of doors you are securing.

Flexibility and Scalability: Cloud-based systems offer greater flexibility and scalability, allowing businesses to easily add or remove access points and users as needed.

Maintenance and Upgrades: Automatic updates and remote maintenance reduce the need for on-site support and ensure that the system remains current with the latest security features.

Security Features: Cloud-based systems provide advanced security features, including encryption and two-factor authentication, which are often lacking in traditional systems.

Case Studies and Real-World Examples

Businesses across various industries have successfully implemented cloud-based access control systems and realized significant benefits. For example, BDS, a heavy haul and logistics company was able to reduce the costs of replacing locks after employees left as well as reduce the likelihood of theft. They were also able to streamline operations with the use of office hour schedules to keep doors unlocked during peak hours.

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Why Choose Active Witness for Cloud-Based Access Control?

Unique Features and Advantages: Active Witness offers a comprehensive cloud-based access control solution with unique features such as digital intercom, mobile credentials, and facial authentication.

Customer Support and Services: Our dedicated support team provides ongoing assistance and ensures that your access control system operates smoothly.

Testimonials and Reviews: Customers have praised Active Witness for its reliability, ease of use, and exceptional customer service.'

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Cloud-based access control systems offer numerous benefits, including enhanced security, cost efficiency, and simplified management. By transitioning to a cloud-based solution, businesses can improve their security posture and streamline operations. If you're ready to take your facility's security to the next level, consider exploring the benefits of cloud-based access control with Active Witness.

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